Job Description
The Executive Assistant provides administrative and project-based support to the CEO and Leadership team through managing and maintaining executive priorities, scheduling and deliverables. This role provides a high level of coordination for the leadership team, and will proactively utilizes a project management approach. The ideal person will possess outstanding organizational skills, strong attention to detail, proven ability to efficiently manage multiple priorities, maintain a high sense of confidentiality, and a have great work ethic.
Responsibilities:
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Provides administrative support to the CEO and leadership team, including calendar management, meeting and travel coordination, and processing of expenses
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Communicates, collaborates and coordinates employees, consultants, and vendors projects
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Manages event registration and coordinates travel & logistics
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Invoice management - works with Finance to approve and pay invoices
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Manages the managed travel program for employees
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Orders and maintains office supplys and our pantry program
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General administrative office duties as needed
Qualifications
- 5+ years’ experience supporting an executive and/or team of professionals
- Associates degree or equivalent experience required.
- Strong administrative skills
- Excellent communication and interpersonal skills, with the ability to build relationships at all levels, both internally and externally.
- Proven organizational, project planning, and prioritization skills.
- High level of professionalism and integrity, including dealing with confidential information.
- Commitment to quality work, customer service and a “can do” attitude.
- Resourceful and able to work independently with good judgment, initiative and common sense.
- Ability to anticipate needs, find alternative solutions and be proactive in achieving desired outcomes.
- Strong project management skills, including the ability to manage multiple projects.
- Ability to work within an environment of frequently changing priorities.
- Ability to work in a demanding, fast paced environment, including flexible and/or extended hours as needed.
- Meeting, event, and calendar planning skills
- Excellent written and verbal communication skills.
- Advanced Microsoft Office Suite skills (i.e. PowerPoint, Excel, Word, Outlook, etc.) Experience with Google Docs helpful.
Additional Information
PharmaCann, LLC provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age disability or genetics. We value diversity, military service, and law enforcement experience. Compensation is competitive and will be commensurate with experience. Benefits are available.